HVAC
Custom software for HVAC operators
We build inbound voice systems, service visit booking, and emergency dispatch workflows so every AC and furnace call gets answered when heat waves triple your volume.
20-minute fit check · Discovery Sprint after fit · Builds from $25K
Status quo
Why HVAC companies drown in seasonal calls
Typical monthly cost
~$4,200/mo — two staff spending 10 hrs/wk each on phone tag at $45/hr (Peak Roofing benchmark)
Call volume can 3x during heat waves and cold snaps
Dispatchers and owners miss calls while crews are in attics and crawl spaces
Emergency no-AC calls at night go to voicemail
Maintenance plan renewals and tune-up scheduling pile up in shoulder seasons
Web leads from Google Ads sit unanswered for hours
Quote follow-ups get dropped when the schedule is packed
Scope
What we deliver in a fixed-scope build
- Custom voice agent with seasonal scripts, service tiers, and zip-code routing
- Tune-up, repair, and install appointment booking synced to dispatch calendars
- Emergency qualification and on-call tech alerts with caller address and urgency
- Maintenance membership capture and renewal scheduling workflows
- CRM sync — contacts, job type, call outcomes, and open replacement quotes
- Call analytics, recordings, and overflow routing during peak weather events
Typical build band
Business Platform
From $60,000 · Typical $38K–$62K
12–20 weeks · Custom CRM/portal, dashboards, 3–5 integrations
View engagement pricingHow engagement works
From fit check to production
Preliminary conversation
20-minute fit check — problem, budget, timeline, and engagement model.
02Discovery Sprint
Paid scope doc, architecture, and fixed build quote (from $3,500).
03Fixed-scope build
Milestone delivery with weekly demos — you own 100% of code and IP.
04Retainer
Post-launch support, iteration, and roadmap from $2K/mo.
Proof
Peak Roofing Co.
Custom voice intake recovered $18K in new bookings month one.
Read customer storiesDelivery approach
What we deliver
Discovery Sprint
Seasonal call-flow audit, service-area map, emergency rules, and integration plan with fixed quote.
Voice and dispatch build
Production voice agent, maintenance vs repair vs install routing, and calendar sync.
Emergency and quote follow-up
On-call alerts, replacement quote sequences, and CRM pipeline updates.
Launch before peak season
Load testing for surge volume, staff training, and optional retainer for script tuning.
Quantify seasonal phone labor before peak hits
Book a preliminary conversation — we scope voice intake, dispatch booking, and emergency routing for your territories.
Frequently asked questions
For detailed requirements or security review, contact the Dynaris team.
Book a preliminary conversation